Accounting Software for
Vending Machine Operators
Know your real profit per machine. Collections, expenses by IRS Schedule C category, your mileage deduction, and quarterly tax set-asides — all from your phone, between stops.
Start Your Free 14-Day TrialNo credit card required · From $12.99/month
A Vending Route Is a Real Business — the IRS Certainly Thinks So
Independent vending operators are self-employed: Schedule C, 15.3% self-employment tax, and quarterly estimated payments nobody withholds for you. Between cash collections, location commissions, product purchases at the warehouse club, and thousands of miles driven between machines, a vending route generates more bookkeeping per dollar of revenue than almost any small business — and most operators track it in a notebook, if at all.
Every untracked expense is an overpaid tax bill. Every unreconciled collection is a machine that might be losing money without you knowing. The Full Truck gives vending operators the same route accounting toolkit our DSD drivers use — built for people who work out of a vehicle, not an office.
Everything You Need to Run the Books
Profit per Location, Not Just per Month
Treat every machine location like the account it is. Record collections and restock costs per location and see which machines actually carry your route — and which ones aren't worth the drive.
Expenses by IRS Schedule C Category
Product purchases, location commissions, vehicle costs, repairs, supplies, phone — logged in seconds from your phone and pre-organized the way the IRS expects them. Nothing to re-categorize at tax time.
Mileage & Quarterly Taxes Handled
Vending routes rack up serious miles between locations. Log trips in seconds, get your IRS standard-rate deduction calculated automatically, and see exactly how much to set aside for each quarterly deadline.
A P&L That Builds Itself
Revenue minus product cost minus expenses — by week, month, quarter, and year. Know what your vending business actually made without touching a spreadsheet.
Tax-Ready Records in One Click
Export your full P&L and categorized expenses as a CSV for your accountant — or sync directly to QuickBooks Online on the Business plan.
$12.99/month
The full accounting toolkit on the Starter plan. Free 14-day trial, cancel anytime.
Start Free TrialVending Route Accounting FAQs
Is The Full Truck built specifically for vending machine businesses?
The Full Truck is built for independent route-based businesses — vending, DSD food distribution, coffee and water delivery, and similar owner-operator routes. The accounting core (per-location tracking, Schedule C expenses, mileage, P&L, quarterly tax planning) fits vending operations directly: your locations are customers, your collections are revenue, and your restocks are cost of goods.
How do I track cash collections from machines?
Record each collection as an order/payment against the location when you service the machine. Your P&L and per-location profitability update automatically. Many operators enter collections in the truck right after counting the coin box — it takes seconds.
Can it handle location commissions?
Yes — log commission payments to location owners as categorized expenses, so they reduce your taxable profit and show up in your per-location economics.
What does it cost?
The Starter plan is $12.99/month and includes the full accounting toolkit: expense tracking by Schedule C category, mileage log with IRS deduction, P&L reports, per-location profit, quarterly tax set-aside calculator, and CSV export. Every plan starts with a free 14-day trial, no credit card required.
Stop Guessing Which Machines Make Money
Join independent route operators who know their numbers every week — not just at tax time.
Get Started Free — 14 DaysNo credit card required · From $12.99/month